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Are you planning to go on a domestic or foreign business trip covered by national or international project funding? Get detailed instructions on how to fill in the required forms. If you need assistance, please do not hesitate to contact me. If setting up a travel form on your own, please select only "Save" at the end. I will check everything, discuss with the project administrator and submit the form for approval.
Thank you for your cooperation
Please specify whether you go for an internship, conference, business stay, seminar, course, congress, meeting, etc. You can also specify the name of the event and indicate your "active participation".
If you have more than one, please select from the options provided.
Please select the economic unit that will pay for the trip. Ec. un. - Faculty of Medicine.
This is the schedule, date and time of the planned start of the trip + date and time of the planned end of the trip. Please provide for a reserve time if you have not purchased tickets yet. Do not fill in the time at 00:00, 23:59. Please adjust it to at least 00:05 and 23:55.
Where do you plan to start your trip and claim your fare? From your home or workplace? None of the options is applicable? Enter your required street, street number, zip code and city.
Please tick whether your trip is domestic or abroad. In the latter case, select the country and only enter the city in the "Venue" field.
Where do you plan to end your trip? At home or workplace? Both options will be offered for you to choose.
Not mandatory. If required, this text can be seen when approving the travel order.
Please upload the program, poster, invitation, etc.
If you are not sure what means of transport you will use, there are several options to choose from. Use „the other" for public transport.
If you are going by car, please provide your vehicle registration certificate, driver´s training, accident insurance and road tax payment - all of which can be sent to firstname.lastname@example.org.
Will a colleague be travelling with you or will you be travelling with a colleague? You can add a fellow passenger using their UCO or surname. Moreover, ticking "Make data from this travel order available to fellow passengers" will make their job easier – the pre-filled travel order will be automatically available when they enter it.
The same function can then be used for expense report.
Always leave the first option ticked here. If you are not sure about the financial resources, please do not hesitate to contact us.
Please enter order number, workplace/department, sub-order, activity and faculty account. It is not always clear, so please contact me.
Subsistence costs are automatically calculated according to the stated length of travel. Ticking "breakfast", "lunch", "dinner" will shorten the calculation. Since it´s just a plan and the reality may differ, I prefer not to tick anything and let the maximum possible subsistence costs be approved. We will settle the expenses according to reality after you come back from the trip.
In case you have any accounting documents (invoices) that should be paid by FM MU before the trip, please list them in the "Related costs" box.
The costs that you pay yourself in relation to the business trip will be reimbursed to you after you come back from the trip and submit the original copies of tax documents including confirmation of payment - bank statement.
If you require an advace, please specify the amount and currency in which you wish to collect it at the cash desk. Otherwise, please select the second option "Do not require a deposit".
After filling in all the required information, select this icon. The travel order will be reviewed by our Office and submitted for approval.
Have you returned from a domestic or foreign business trip covered by national or international project funding? Here you can find the necessary information on what documents and supporting documents are required for closure, electronically and physically in my hands. If filling in the travel details on your own, please always select only "Save" at the end. Upon receipt of the documents, I will review everything, discuss with the project administrator and submit the form for approval.
Thank you for your cooperation
Please specify the main purspose and content of your trip, the connection to the project, the name and number of the project. (If you are not sure, please do not include the project details. I will complete them with the help of the project administrator.) The actual start and end time of the trip. Information about the meals provided as part of the accommodation or programme.
All can be sent as a text via e-mail.
The expense report must include all the original documents relating to the costs of travel, accommodation, parking, etc., If you pay in cash, please keep all the receipts. If you pay by credit card, please provide us with a bank statement showing the transactions.
Please provide also the program, abstract, market research (if necessary).
If you are filling in the data on your own, please select this icon at the end. Our Office will check the travel form and the documents provided and forward it for approval.